As an office manager, it is your job to ensure every project meets its deadline. You can only do that if you have a productive office environment and motivated workers. It’s all too easy to fall into the trap of pushing your team too hard and ending up with a discouraged workforce. Instead, you can set up a culture that will naturally result in a more fruitful team ethos.
Get the Right Work-Life Balance
Too much time at work can result in an unhappy workforce, with productivity suffering as a consequence. Even though an eight hour day seems ingrained in office culture, research suggests that cutting down work hours by up to 25% can have a significant impact on output. Remember, six hours of quality work is better than eight hours of rubbish!
Allow Flexibility to Increase Productivity
Your workers got their jobs for a reason, and they should hopefully know what they are doing. Micromanagement benefits nobody, so place some trust in your staff, and let them dictate how and when they work. There will be times when everybody needs to be around for meetings, but away from this, flexibility generally increases productivity
Create a Comfortable Environment
If you make the office a comfortable and enjoyable place to work, you will encourage a motivated workforce. You could place some greenery around the office, add a recreation room, or set aside some quiet personal space. Ask around your staff for what they would like to see, and do your best to make it happen.
No-one likes a boss who wants to make it clear he/she is in charge. Instead, try to give the impression you are friendly, approachable, and ready to work alongside your team to drive success. If your employees can see you as one of them, they will be willing to push harder to meet deadlines and deliver quality work.
Declutter the Working Day
Too many companies see meetings as a pivotal part of office life, when, in fact, they usually only help a handful of people. Think back to the sessions you have had in the past, and remember the times you’ve sat twiddling your thumbs when you should be working. Try to keep any group meetings to a minimum, and only get the whole team together if there is a particular need.
The central role of an office manager is to improve productivity. You can have the best ideas in the world, but if your team isn’t working for you, then you are going to struggle to turn them into a reality. Take on board feedback, and try to give your workers the freedom to enjoy their jobs. If you do, you will soon reap the benefits.